{"id":10561,"date":"2025-09-01T14:38:34","date_gmt":"2025-09-01T12:38:34","guid":{"rendered":"https:\/\/www.bufiscom.be\/?p=10561"},"modified":"2025-09-01T15:10:04","modified_gmt":"2025-09-01T13:10:04","slug":"mobility-policy-bike-plan","status":"publish","type":"post","link":"https:\/\/www.bufiscom.be\/en\/mobility-policy-bike-plan\/","title":{"rendered":"Mobility Policy \u2013 BIKE PLAN"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text css=&#8221;&#8221;]<span style=\"font-weight: 400;\">The company bike has been gaining popularity in recent years. Many companies are considering offering it to their employees, as the advantages are numerous: healthier and more productive staff, reduced absenteeism, a strong CSR and branding tool, and an asset for recruitment.<\/span><\/p>\n<p><b>Conditions<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You are a staff member of the company.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You use the company bike regularly and effectively for commuting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You submit a declaration of intent.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You sign the bike leasing plan.<\/span><\/li>\n<\/ul>\n<p><strong>Leasing a bike is one of the most common ways to make bicycles available to employees, offering both practical and tax benefits.<\/strong>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column width=&#8221;1\/2&#8243;][vc_single_image image=&#8221;10559&#8243; img_size=&#8221;full&#8221; css=&#8221;&#8221;][\/vc_column][vc_column width=&#8221;1\/2&#8243;][vc_column_text css=&#8221;&#8221;]<b>Types of Company Bike Use<\/b><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Personal company bike: Assigned to one specific employee, who uses it for commuting, business trips, and private travel.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Service bike: Owned by the company and used by staff for professional trips (between company sites, visiting clients, etc.) and possibly for leisure (e.g., during lunch breaks). It is not assigned to any individual employee.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Shared bikes: Self-service bikes available to staff. These do not belong to the company or the employee.<\/span><\/li>\n<\/ul>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text css=&#8221;&#8221;]<\/p>\n<h2 style=\"text-align: center;\"><b>Personal Company Bike<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">More and more employees are considering using a bike regularly for commuting. The motivations vary: saving time, reducing stress, exercising, etc.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">A company may wish to support this choice in order to: enhance employee wellbeing, reduce parking space requirements, meet environmental objectives, and improve its attractiveness as an employer and facilitate recruitment.<\/span><\/p>\n<h2 style=\"text-align: center;\"><\/h2>\n<p><span style=\"font-weight: 400;\">If a company wants to introduce personal company bikes, it generally has three options:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Group purchase: A single order for all staff, allowing employees to buy their bikes at a discount.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Internal leasing: The company purchases bikes and leases them internally to employees, with or without a buy-back option at contract end.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">External leasing: The company works with a bike dealer or a leasing provider to purchase or lease bikes, gaining additional advantages such as insurance and roadside assistance.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The provision of a personal company bike usually involves signing a bike leasing policy between employer and employee. This typically stipulates that the employee commits to: using the bike regularly or for a defined percentage of commuting trips (often 20%), using the bike responsibly, and respecting traffic regulations.<\/span><\/p>\n<h3><b>Usage Frequency and Controls<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">To qualify for bike leasing, employees must generally use the bike for 10 to 20% of commuting trips. This is based on annual averages and includes partial trips (e.g., train + bike, car + bike). Remote workdays are excluded. Employers are not liable if employees fail to meet this requirement, as the employee signs a declaration of honor.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">Controls may include fiscal checks. Usage can be demonstrated through mileage allowances, GPS tracking, or badge-activated bike parking systems. Fraudulent cases may lead to taxation as a benefit in kind.<\/span><\/p>\n<h3><b>Services Offered by Bike Leasing Companies<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Leasing providers act as intermediaries between employer and employee, supporting both sides in all bike-related matters.\u00a0<\/span><\/p>\n<h2 style=\"text-align: center;\"><\/h2>\n<p><span style=\"font-weight: 400;\">They typically: sign a framework contract with the employer, assist in financing decisions (employer or employee-funded), help draft policies and internal communication, and provide bike management services.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Most leasing packages include services such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Annual bike maintenance.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Insurance against theft and material damage.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Roadside assistance in case of mechanical issues.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Accessories (lock, helmet, lights, etc.).<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Some leasing companies also offer to install bike parking facilities on company premises.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Service offerings vary between providers.<\/span><\/p>\n<h3><b>Financing a Personal Company Bike<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">There are several ways a personal company bike can be financed:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employer-funded: Fully tax-deductible (100%) for the company. No taxable benefit for employees if used for commuting.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employee-funded: Paid through salary components such as 13th month, holiday allowance, mobility budget, cafeteria plan, or gross salary (salary sacrifice). This can result in a 30\u201340% saving compared to private purchase.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Hybrid: Shared costs between employer and employee.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">It is generally recommended to favor financing via non-wage benefits (mobility budget, cafeteria plan) rather than reducing gross or net salary. Employers should consult their payroll provider to determine the most suitable option within legal frameworks.<\/span>[\/vc_column_text][vc_single_image image=&#8221;10555&#8243; img_size=&#8221;full&#8221; css=&#8221;&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text css=&#8221;&#8221;]<\/p>\n<h2 style=\"text-align: center;\"><b>Shared Bikes<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">A self-service bike system can meet the mobility needs of employees for commuting, professional trips, or lunchtime rides. If the company is located near a city bike-sharing network, there is less need to manage an internal bike fleet. Operators often provide tailored, cost-effective corporate packages.<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text css=&#8221;&#8221;]<\/p>\n<h2 style=\"text-align: center;\"><b>Employee\u2019s Personal Bike<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">If employees use their own bike, the company may reimburse them through a mileage allowance. This allowance is designed both to cover cycling costs and to encourage staff to commute by bike.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">The allowance is optional, but increasingly mandated by sectoral agreements. It is fully tax- and social security-exempt for both employer and employee.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">From January 2025, the allowance is \u20ac0.36\/km.<\/span><\/p>\n<h3><b>Example Mileage Allowance (220 working days)<\/b><\/h3>\n<table>\n<tbody>\n<tr>\n<td><span style=\"font-weight: 400;\">Distance (one-way)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Annual allowance<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">3 km<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20ac462\/year<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">5 km<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20ac770\/year<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">10 km<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20ac1540\/year<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">15 km<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20ac2310\/year<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">20 km<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20ac3080\/year<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">25 km<\/span><\/td>\n<td><span style=\"font-weight: 400;\">\u20ac3500\/year<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><b>100% Deductibility of Investments<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The following investments are fully tax-deductible for companies:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Bike shelters and parking infrastructure.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Changing rooms, showers, lockers.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Purchase of company bikes and accessories (helmets, locks, panniers, etc.).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Bike maintenance, tools, and repair workshops.<\/span><\/li>\n<\/ul>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text css=&#8221;&#8221;]<\/p>\n<h2 style=\"text-align: center;\"><b>Practical Questions<\/b><\/h2>\n<p>[\/vc_column_text][vc_toggle title=&#8221;Which type of bike should employees choose?&#8221; css=&#8221;&#8221;]<span style=\"font-weight: 400;\">Employees should be free to choose a model suited to their needs, within a maximum budget if set by the employer.<\/span>[\/vc_toggle][vc_toggle title=&#8221;How long does a leasing contract last? &#8221; css=&#8221;&#8221;]<span style=\"font-weight: 400;\">Between 12 and 60 months, depending on the leasing company.<\/span>[\/vc_toggle][vc_toggle title=&#8221;What is the buy-back price? &#8221; css=&#8221;&#8221;]<span style=\"font-weight: 400;\">Usually around 16% of the bike\u2019s initial value, set at the beginning of the contract.<\/span>[\/vc_toggle][vc_toggle title=&#8221;Can employees still receive mileage allowance with a company bike? &#8221; css=&#8221;&#8221;]<span style=\"font-weight: 400;\">Yes, if it is a personal company bike. Not applicable for service bikes.<\/span>[\/vc_toggle][vc_toggle title=&#8221;What if the bike is used only for private purposes? &#8221; css=&#8221;&#8221;]<span style=\"font-weight: 400;\">In that case, tax benefits are lost. The bike is taxed as a benefit in kind.<\/span>[\/vc_toggle][vc_column_text css=&#8221;&#8221;]<\/p>\n<h2 style=\"text-align: center;\"><b>Key Takeaways<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Company bikes provide a win-win solution: healthier and more motivated staff, reduced parking needs, environmental benefits, and stronger employer branding. Leasing offers flexibility and favorable tax treatment. Even if only one employee starts using a company bike, it often encourages others to follow.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I hope this information will help you make a decision regarding the purchase of vehicles for employees.<\/span>[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row][vc_column][vc_column_text css=&#8221;&#8221;]The company bike has been gaining popularity in recent years. Many companies are considering offering it to their employees, as the advantages are numerous: healthier and more productive staff, reduced absenteeism, a strong CSR and branding tool, and an asset for recruitment. Conditions You are a staff member of the company. You use the&hellip;<\/p>\n","protected":false},"author":16,"featured_media":10541,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[27],"tags":[],"class_list":["post-10561","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-actualite-en","category-27","description-off"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Corporate Bike Plan: Everything About Leasing and Cycling Allowances - Bufiscom<\/title>\n<meta name=\"description\" content=\"Adopt a company bike: leasing plans, fiscal benefits, cycling allowance and deductible infrastructures. 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